Privacy statement
We maintain a high level of ambition regarding the quality of our services. An essential aspect of this quality is the protection of privacy and the careful handling of (personal) data.
Introduction
Goedman Executive Search offers high-quality services in executive search, consultancy, training, and events, as further detailed on the Goedman website. Goedman is committed to maintaining a high standard of quality in these services. A key aspect of this quality is the protection of privacy and careful handling of (personal) data.
This Privacy Statement applies to candidates, clients, participants, referees, visitors to the Goedman website (goedman.com) and individuals who have subscribed to periodic updates by Goedman, such as the Goedman email service.
For the purposes of this Privacy Statement:
§ Candidate refers to an individual who registers for Goedman services, is a (potential) candidate for current or future vacancies, events, or training programs, or is an employee of a client.
§ Client refers to an organization that engages Goedman to provide services as its contracting party.
§ Referee refers to an individual providing a personal reference for a candidate.
Why and how does Goedman collect personal data?
To provide Goedman services to clients, candidates, and participants, it is necessary to collect personal data. This includes, for example, filling a client's vacancy, matching a suitable candidate for a position or enabling a participant to attend a training program or event. For certain roles, Goedman may publish a job advertisement that candidates can respond to directly.
Goedman may also approach candidates and referees personally by telephone, email, or an in-person meeting. At that point, a candidate or referee will be informed that their personal data may be processed, and this Privacy Statement will be provided.
Additionally, Goedman processes personal data for research into business sectors or market segments, often at a client's request. This research provides insight into target groups and the professionals working within them, helping clients identify suitable candidates.
Due to the nature of its work, Goedman processes personal data confidentially and may, in some cases, do so without the prior knowledge of the individual concerned (i.e., the ‘data subject’). When it is not possible or reasonably feasible to inform the data subject directly, Goedman processes personal data on the basis of its legitimate interest to do so. In such cases, Goedman carefully balances the candidate's privacy interests against those of the client and Goedman itself. Where possible, Goedman seeks explicit consent, as further outlined in this Privacy Statement.
What kind of personal data does Goedman use?
§ Candidates
· If a candidate registers online or after personal contact in Goedmans candidate system for a current or future vacancy or interim position, Goedman collects their name, address, place of residence, email, telephone number, job title, current employer, and, if applicable, CV and cover letter. For search assignments and market research, Goedman also processes personal data from public sources (for example, Chamber of Commerce, online publications). Additionally, personal data from third-party databases may be used, but only if the information has been made publicly available by the candidate.
§ Clients
· Goedman processes company and contact information such as the client’s name, email, job title, and phone number. Goedman also processes information provided by the client, such as meeting notes regarding vacancies and candidates.
§ Referees
· Goedman collects the referee’s name, email address, and telephone number, as well as their personal opinion on a candidate's suitability for a current vacancy or interim position.
Use of personal data
Goedman processes personal data for the following purposes:
Clients:
Client data is used to fulfil agreements with Goedman and for Goedmans legitimate interests, such as relationship management and marketing.
Candidates:
§ Filling vacancies where Goedmans acts on behalf of a client. If a candidate applies for an open position or participates in an event organized by Goedman, Goedman may share personal data with the client.
§ Matching candidates with future vacancies. Goedman retains personal data in its candidate system (on file) to assess a candidate's suitability for a future position that Goedman will be filling.
§ Conducting a (confidential) search on behalf of a client. In such cases, Goedman performs a preselection and initially shares only a limited set of personal data of a candidate with the client. If the client expresses interest, Goedman will contact the candidate for further discussion. If this results in an invitation for an interview, Goedman will share the remaining relevant personal data with the client.
§ Conducting research at a client’s request. Goedman may use a limited set of personal data for this purpose, such as job title and sector.
§ Analyzing or improving our services, for example, by requesting participation in an online survey.
Goedman does not carry out fully automated candidate selection based on personal data received. Please note that Goedman is not responsible if clients independently process personal data of candidates for purposes unknown to Goedman.
Referee:
To better assess a candidate's suitability, Goedman may, in some cases, process information about and from the referee as part of its services. This information is recorded by Goedman in a referee report which is shared with the referee for information purposes.
Assessment and coaching
A client may request coaching or an assessment for a candidate. In that case, Goedman processes the candidate’s personal data for the legitimate interest of the client or in accordance with the client's instructions. If such coaching or assessments include psychological evaluations and results, and if Goedman is not conducting these services on behalf of the client, the candidate's explicit consent will be requested. The collection and processing of psychological assessment data are carried out in accordance with the professional code of the Netherlands Institute of Psychologists (NIP).
Email service and communication
When a visitor, customer, or candidate subscribes to Goedmans email service or other online communication, we process name and email address. Unsubscribing from these messages is always possible by clicking the ‘Unsubscribe’ button in any message.
Retention period
Goedman processes personal data for as long as necessary to provide its services and achieve the purposes outlined above. After this period, personal data will be deleted or anonymized. Given the nature of its services, Goedman keeps candidate profiles on file for a period of fifteen (15) years.
Rights: Access, correction, data portability, objection, deletion and complaints
A candidate, client, or referent is not obliged to provide personal data to Goedman. However, this may mean that Goedman is unable to provide the services.
Any consent given can be withdrawn at any time. Additionally, individuals may request that Goedman stop processing their personal data. A candidate, client, or referee has the right to know what personal data Goedman holds. They may request access, report inaccuracies, suggest corrections, request data portability, object to processing by Goedman, or request the deletion of their data. Requests can be submitted via info@goedman.com and will be processed within four (4) weeks.
Any complaints regarding how Goedman processes personal data can also be sent to the email address above. If a complaint is not resolved satisfactorily, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) can be contacted via this link.
Storage and security
Personal data is stored using various applications that Goedman uses for business purposes. This data is stored within the EU. Goedmans applications are secured through technical and organizational measures to protect candidate data as effectively as possible against loss or unauthorized use.
Third parties
For certain services, Goedman engages external service providers who may receive personal data from candidates and clients. These include, for example, external suppliers for office automation, data storage, email, and telephony services. These third parties are contractually only permitted to use personal data for the specified purpose, must maintain confidentiality, and are not allowed to use or share the data for any other purpose.
General/website
Goedman does not monitor website traffic and does not collect personally identifiable information.
Changes
Goedman may periodically update this Privacy Statement and makes efforts to inform clients, candidates, and referees of any changes.
Issued by:
Goedman Executive Search
Prinsengracht 769
1017 JZ Amsterdam
Version 2025